Eligibility. In typical cases, a proposal requesting PPF funding for pre-identified and priority activities in the government procurement reform agenda should be prepared and submitted by the public procurement authority (PPA) of the concerned DMC. The government’s endorsement of any PPA project proposal for PPF funding will be required after shortlisting/pre-selection of such proposal.  Once such government endorsement is obtained, the final endorsed proposal will be submitted to ADB for approval.

Theme. PPF proposals may focus at any the following six critical themes: (i) assessing procurement systems and evaluating performance; (ii) developing procurement reform strategies; (iii) strengthening procurement management; (iv) improving procurement execution; (v) procurement performance monitoring and oversight; and (vi) building procurement capacity. Such proposals should frame a concrete initiative that is feasible and innovative in achieving some meaningful result for  procurement reform progress. PPF proposals must clearly outline an implementation framework, specifying such factors as executing and implementing agencies, proposed partnerships (e.g. with NGOs or CSOs), budget, schedule for preparation and implementation, and indicators used to evaluate results.

Collaboration. A proposed reform initiative may require or benefit from cooperation with another similar institution within the region or some other partner that has the legal and technical capacities needed to implement the project. In such cases, the proposal must clearly specify the organization that would serve in this role and how responsibilities would be shared in project implementation. The proposal that has co-financing arrangements should provide details of required coordination.

Proposal format. PPF requests will describe (i) proposal concept and justification for PPF funding (ii) a brief summary of the country procurement initiatives, reform agenda and measures the proposal seeks to address; (iii) the scope of the proposed activities to be undertaken, project description including impact, outcome, outputs, activities, and inputs; (iv) implementation arrangements; (iii) detailed terms of reference for consultants, and (iv) detailed budgets the total amount of which should not exceed US$150,000. The required proposal template will be posted at the PPI website to assist DMCs in preparing simple but self-contained proposals that can not exceed a maximum of 10 pages.

Selection Criteria. PPF proposals will be evaluated according to the following main criteria.

(i)    Development Impact: Does the proposed intervention in the proposal contribute to clear and measurable development impacts towards sustainable public procurement and improved governance?

(ii)   Feasibility and Organizational Capacity: Does the intervention proposed have a realistic budget and time frame for implementation? Does the proposal proponent (and any partner) have proven technical and legal capacity to implement the reform?

(iii)  Potential for Scaling Up and Sustainability: Can the output of the proposed intervention be scaled up or replicated on a broader level? Can the reform process proposed by the intervention continue even after the PPF grant funding has ended? Does the proposed initiative effectively respond to the needs of the national procurement reform agenda?

(iv) Innovativeness: New and creative approaches to procurement reform implementation are encouraged if such approaches increase the likelihood of success in achieving desired impacts. Such approaches may include use of information technology and communication, sustainable or green concepts in public procurement, peer-to-peer exchanges and involvement of CSOs, among others.

In applying the above selection criteria, the PSC will assess:

  • consistency with the DMC’s public procurement reform strategy/agenda
  • government ownership of the proposal, including the nature and extent of counterpart resources and support proposed for the project
  • Extent of ADB engagement in country