Contributed Materials

This “Members’ Contributions” page features knowledge materials on public procurement topics that could be of benefit to the PPI readership, as submitted by members of the PPI network.

Posts for the month of: October 2011

04 October 2011

Dear all,

Please see the story from this month’s IFPSM newsletter.

The International Federation of Purchasing and Supply Management has been working towards the formulation of a global standard for professional procurement qualifications (equivalent to a bachelors degree) for a number of years.  One of the first steps to this route was to get the two largest global institutes, ISM and CIPS, to see each other’s qualifications (CPSM and MCIPS) as equivalent.  At least two of the IFPSM member organisations, NIGP and CIPS, also have a public procurement version of their qualifications.  All professional organizations that are members of IFPSM have to have a code of conduct of professional ethics for their members.


Sarah Cotgreave
Senior Procurement Specialist
Asian Development Bank

Posts for the month of: March 2011

The European Commission on February 23 published its review of the Small Business Act (SBA) and a strong agenda for small and medium-sized businesses (SMEs) with the notion of ‘think small first’ to be embedded in everything the EU and member states do. The SBA, first published in 2008, is a framework of initiatives, both legislative and non-legislative, and suggestions for national governments that aim to reduce administrative burdens, facilitate access to finance and open new markets both within the Single Market and beyond it.

The Small Business Act for Europe applies to all companies which are independent and have fewer than 250 employees: 99% of all European businesses. The document is a set of 10 principles which should guide the conception and implementation of policies both at EU and national level. This is essential to create a level playing field for SMEs throughout the EU and improve the administrative and legal environment to allow these enterprises to release their full potential to create jobs and growth. The main aims of the SBA are:

  • to create an environment within which entrepreneurs can thrive and entrepreneurship is rewarded;
  • to design rules according to the “Think Small First Principle”;
  • to adapt public policy tools to SME needs;
  • to facilitate SMEs’ access to finance;
  • to help SMEs to benefit more from the opportunities offered by the Single Market and third-country markets.

The SBA has already led to:

– a review of the Late Payments Directive to ensure SMEs’ cash flow is not affected by late payers;
– an SME test for new commission proposals, and
– a new SME centre in China to assist small businesses in accessing the emerging marketplace.

A proposal adopted under the so-called ‘Enhanced Cooperation’ procedure, enables some countries to go ahead with a single patenting procedure, whilst discussions continue with countries that have concerns regarding patent translation. Other proposals are also currently in the pipeline, such as a review of EU public procurement rules. Last month, the commission brought forward a Green Paper on reforming the rules so that public procurement – which accounts for more than 16 percent of the EU’s GDP – can help businesses to innovate and to make more contracts available to SMEs.

The SBA review  contains a number of examples of good practice within the member states. However, only nine EU countries have integrated an SME test into their national decision making, and only eight countries had started to promote the EU code of best practices to help SMEs gain access to the public procurement market.


Best Regards,

Sarah Cotgreave
Senior Procurement Specialist (Capacity Building and New Initiatives)
Asian Development Bank

Posts for the month of: February 2011

EU Remedies Directive – 17% of UK Local Government authorities received legal challenges from unsuccessful bidders:

Changes to European Union (EU) procurement rules have been evaluated in “The impact of EU procurement legislation on councils”.  This is contained in a survey of local government buyers published by the UK Local Government Association.  Click on this link to view a copy of the document.

The EU Remedies Directive highlights steps suppliers can take to challenge the award of a public contract.  This includes the remedy of “ineffectiveness”, which gives courts the power to cancel a contract if it has not been advertised; if the mandatory standstill period has been ignored; or if the rules governing a framework agreement have been broken.

36 per cent of buyers said the EU’s Remedies Directive has led to more efficient and effective procurement practice.  However, many felt procurement costs and administrative burdens had increased as a result of the directive, and 54 per cent felt the purchasing process had become more complicated.  Seventeen per cent of purchasers said their local authority had been legally challenged by an unsuccessful bidder in the 12 months prior to November 2010.

Contributed by:  Sarah Louise Cotgreave, Senior Procurement Specialist (Capacity Building and New Initiatives), Asian Development Bank

Posts for the month of: January 2011

UNDP/CIPS Cooperation on Procurement Training and Certification

UNDP procurement certification courses are accredited by the Chartered Institute of Purchasing and Supply (CIPS) assuring compliance with high international quality standards as well as offering participants access to a world-wide community of procurement professionals.

All UNDP/CIPS procurement certification course content at Introductory (Level 2), Advanced (Level 3), and Diploma (Level 4) levels is tailored to reflect common United Nations and public procurement rules, policies and procedures – hereby offering a unique qualification system customized to UN and public procurement requirements.

In 2011 the “Advanced Certificate in Public Procurement – CIPS Accredited, Level 3” is introduced in the series of CIPS accredited procurement certification courses. A prerequisite for participation at Level 3 is completion of the “Introductory Certificate in Public Procurement – Level 2” (offered in English and Spanish), or equivalent course.

Participants, who complete and pass Level 4 (available from 2012), may apply for accelerated entry to Level 5 “Advanced Diploma in Purchasing and Supply” with CIPS.

In parallel with the roll-out of the UNDP/CIPS procurement certification programme, UNDP continue to offer its standard and tailor-made training courses. All training courses can be delivered at your preferred location and time on cost recovery basis. This is often the most cost-efficient way to train a larger group of staff/counterparts. Please contact for specific options.

Standard courses are in 2011 offered on a recurring basis at the following locations: Bangkok, Dubai, Nairobi, Rome, Vienna, Copenhagen, New York and Panama (delivered in Spanish). The following courses are offered in 2011:

  • Introductory Certificate in Public Procurement – CIPS Accredited, Level 2
  • Advanced Certificate in Public Procurement – CIPS Accredited, Level 3
  • Procurement Strategy Development
  • Contract and Supplier Relations Management
  • Supply Chain Management in Humanitarian Organisations
  • Risk Management in Contracting for Construction Services
  • Effective Negotiations in Projects and Procurement
  • Certificado en Adquisiciones Públicas – Acreditado por el CIPS, Nevel 2

All courses are open to staff from the UN system, inter-governmental organisations, non-governmental organisations, staff from partner governments and development lending institutions.

For any questions please contact UNDP procurement training unit at:

For more details on training courses and for on-line registration please go to the following website:

Posts for the month of: December 2010

Dear all,

As part of its consultation following the publication of the Green Paper on expanding the use of e-Procurement in the EU, the European Commission has asked interested parties to submit their views and reactions by 31 January 2011 to review the possibilities offered by ICT to re-model procurement processes, with a view to driving efficiency gains in public procurement and use e-procurement capacity – notably with a view to boost cross-border participation in on-line procurement procedures.

The link below includes the new EU eInteroperability standards,  the classification coding, etc. offered free of charge to be used by EU governments when designing their eProcurement systems.

Sarah Louise Cotgreave
Senior Procurement Specialist (Capacity Building and New Initiatives)
Asian Development Bank
6 ADB Avenue, Mandaluyong City 1550, Metro Manila, Philippines

Posts for the month of: November 2010

The UK Office of Government Commerce (OGC) guide – A Formula for Success: Procurement effectiveness in major project delivery – highlights the benefit to be gained from treating procurement as a key component in the journey to effective delivery.  It seeks senior official’s commitment to a number of principles, which if adhered to, should significantly improve the chance of project success.
Early and senior level engagement of potential suppliers, in advance of the formal procurement process, will create a joint understanding and clarity of purpose.  These discussions will allow government customers to get a real grasp of the risks to delivery and help to develop a clear joint vision of the project’s intended outcome from the outset.  It also places renewed emphasis on the need to manage contracts throughout their life, recognising the changes that will inevitable occur.
“A Formula for Success” provides a succinct and easily digestible set of principles for senior government officials on how they can help to increase the certainty of success of major government projects and can be accessed through this link.

Best Regards,
Sarah Cotgreave
Senior Procurement Specialist (Capacity Building and New Initiatives)
Asian Development Bank

Posts for the month of: September 2010

1.  The UK has responded to the need to cut $9bn from public spending via procurement, demand management, bureaucracy busting,  and service redesign:

  • By setting up a new collaborative procurement unit to mandate the use of certain centrally negotiated framework contracts across the public sector,  e.g. for commodity buying (please see this link);
  • Using  HM Treasury’s Spending Challenge website – This website was launched on 24 June 2010, and initially was open to those working in the public sector to suggest potential savings ideas. More than 65,000 ideas were received in just two weeks and it gathered over 100,000 suggestions in total, including more than 44,000 ideas which have been suggested and rated by members of the public.

2.  I thought you might be interested in this article on reasons why the UK government achieves poor value for money in IT procurement,  good food for thought….. 😉

Best Regards,

Sarah Cotgreave
Senior Procurement Specialist (Capacity Building and New Initiatives)
Asian Development Bank

Posts for the month of:  August 2010

Sandeep Verma from the Government of Rajasthan, India has launched the first online portal dedicated to public procurement legal research in India, through the dissemination of academic resources, recent judicial and legal developments and other matters of interest to the procurement community.  Please visit  His latest research paper, focusing on integrity pacts and the evolving bid-protest systems in India, is available on SSRN at this link.

Posts for the month of:  July 2010

1.   You may want to visit this link to get a brief on how the Philippines and Indonesia benchmark their e-Procurement.

Muhammad A. Ingratubun
Procurement Specialist
Asian Development Bank

2.  Information on the new EU initiative to use a common standard and open source software to exchange eProcurement documents and electronic invoices across borders.  I worked on this project on behalf of the UK government in the past.

Sarah Cotgreave
Senior Procurement Specialist (Capacity Building and New Initiatives)
Asian Development Bank
6 ADB Avenue, Mandaluyong City 1550, Metro Manila, Philippines
The Directorate-General for Informatics (DIGIT) has recently announced that a new version of Open e-PRIOR, the open-source version of the e-PRIOR (electronic PRocurement, Invoicing and Ordering) platform has been published on the Open Source Observatory and Repository for European public administrations (

Based on the success and the positive response received on the technical sneak preview published in November 2009, the Open e-PRIOR team has been working on adding the functionality foreseen under the IDABC (Interoperable Delivery of European eGovernment Services to public Administrations, Business and Citizens) programme, as well as taking on feedback received by different parties.

The new version of Open e-PRIOR delivers an embedded PEPPOL (Pan-European Public Procurement Online) Access Point, which provides a great opportunity for Customers wishing to participate in the PEPPOL pilot that will commence in May 2010.  Through the use of this Access Point, Customers will be able to connect to their Suppliers by exchanging Invoices over the PEPPOL network.  For this purpose a PEPPOL test client is also being provided in the package together with a detailed Software Architecture Document.

Open e-PRIOR is the first eProcurement implementation which enables the exchange of electronic business documents using the data models of CEN/ISSS WS/BII.

Those willing to know more about Open e-PRIOR can:

* download the new version of Open e-PRIOR from at
* join the Open e-PRIOR community in order to learn more about the project, contribute with their feedback and participate in the making of this platform through
* read documentation about Open e-PRIOR, including a guide on how to get Open e-PRIOR running and to understand the Software Architecture through

Interested parties can contact the dedicated team who is ready to share knowledge, experiences and to provide support, by e-mail or through OSOR at

Background Information
Open e-PRIOR is developed and deployed by the European Commission to allow the exchange of structured eProcurement documents between the Commission and its suppliers. It is being developed under the IDABC programme and was initiated by Directorate-General for Internal Market (DG-MARKT) and Directorate-General for Informatics (DIGIT) of the European Commission.
Open e-PRIOR provides an opportunity for reusability of an open-source solution that has already been implemented at the Commission and which provides a secure platform for document exchange.  This is an opportunity for sharing practical experiences and lessons learnt with the aim of accelerating uptake of eProcurement across EU Member States.

Further Information:

* Original news article – OSOR.EU
* PEPPOL project
* New version of Open e-PRIOR for download – OSOR.EU
* Open e-PRIOR community – OSOR.EU
* User’s Manual for Open e-PRIOR and its Software Architecture – OSOR.EU

Posts for the month of:  May 2010

Improving the PFI Tendering Process, report by the Comptroller and Auditor General | HC 149 Session 2006-2007 | 8 March 2007 / The National Audit Office, U.K. – This material is being shared by ADB’s Sarah Louise Cotgreave, Senior Procurement Specialist (Capacity Building and New Initiatives), who said: “I thought you might be interested in this UK National Audit Office report which takes the lessons learned from PPP projects in the UK and makes recommendations on how tendering can be improved.