INDIA

Country Public Procurement Profile Survey (with E-Government Procurement Overview)
COUNTRY India
Respondent Agency MINISTRY OF COMMERCE, GOVT. OF INDIA / NATIONAL INFORMATICS CENTER, GOVT OF INDIA
Date of First Submission Tuesday, June 28, 2011
Date of Last Update Tuesday, June 28, 2011
Part A.  Country Public Procurement Profile (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Does your country have a central Public Procurement Authority (PPA) with legal authority through legislative enactment, executive decree or administrative regulation to act as functional and normative body in public procurement?
c.       No
2 The PPA’s mandates involve the following responsibilities (please select as many as applicable, one per line):
Others (please specify):
3 The PPA reports to:
Others (please specify):
4 Number of people employed by the PPA: (Please provide an organizational chart of the PPA and email address for communication, if possible)
Email address for communication with PPA:
5 Does PPA have a website?
Link to PPA website:
6 The PPA website covers the following areas (please select as many as applicable, one per line):
Other functions (please specify):
7 Do you have a public procurement law or any other regulatory act with legislative power? (Please provide a link or a scanned copy of its English version.) If yes, which of following are true (please select as many as applicable, one per line)?   NO
Link to public procurement law, if any:  N/A
8 Do you have a strategic plan or reform agenda for developing the procurement system in your country? (Please provide a copy or link)
b.      Yes, this is a mid term procurement strategy with updated annual plan which is consistent with the government development objectives
Others (please specify):  A high level committee on public procurement has made recommendations in June 2011 for far reaching procurement reforms. These are under the considerations of the govt of India.  http://www.mit.gov.in/content/e-procurement
9 What kind of initiatives and assistance in your view is needed to improve your public procurement system in the near future? [Please select your five most important initiatives among the choices, one per line.]
b.      Assess compliance with country’s public procurement rules and regulations by procuring entities
c.       Assess effectiveness of the public financial management system and public administration system to generate support for public procurement policy reform
d.      Create a sustainable training system for procurement practitioners to ensure compliance, professionalism and career development
e.       Create a single window for procurement related information and statistics led by PPA and connect with e-procurement system
f.       Launch communication campaign to improve public awareness of country’s public procurement policy
g.       Analyze the structure and business practices of key procuring entities and support the improvement of their procurement functions
i.        Reform public procurement strategy to further the development of small and medium enterprises through procurement
Others (please specify):
Additional notes, if any:  Capacity building initiatives have been taken at various level in Govt of India for introducing e-Procurement and other reforms.
10 What is the size of the public procurement of your country? Please select the closest corresponding values based on most recent available information or your rough assessment?
I. Average annual procurement under national and local budget
d.    more than US$ 200 million
II. Average annual procurement by State Owned Enterprises (those who are subject to the procurement regulations)
d.    more than US$ 200 million
III. Average annnual procurement under Official Development Assistance (Donor-funded projects)
d.    more than US$ 200 million
Part B.  e-Government Procurement Planning (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Has your government formed or implemented a concrete plan for development of e-Gp?  Please select only one answer.  (If yes, please email a copy of the plan to mkhaltarpurev@adb.org).
d.   The government is in initial stage of preparing the e-Gp development plan and roadmap
2 Which of the following best describes the functionality of your planned e-Gp initiatives? (Please select as many as applicable, one per line.)
a.       a single website that consolidates and publishes all national information and policies related to public procurement
b.      regional or local websites for publishing and sharing all local information related to public procurement
c.       e-publication system for real time procurement notices
d.      e-publication of procurement awards and results
e.        system for bidders to download bidding documents and RFPs in response to the published procurement notices
f.       e-bidding system for bidders to submit their bid or proposals online and observe the online public opening of the bid
g.       e-contracting system which allows award notification and contract signing through the system
h.      e-payment system which allows invoicing and payment through the system
i.        online reverse auctions or electronic negotiations
k.      electronic evaluation of bidders technical and financial proposals
l.        electronic supplier registration system
3 Do you have plans to implement any new e-Gp system at the national level? (Please select as many as applicable, one per line.)
a.       a single website that consolidates and publishes all national information and policies related to public procurement
b.      regional or local websites for publishing and sharing all local information related to public procurement
c.       e-publication system for real time procurement notices
d.      e-publication of procurement awards and results
e.        system for bidders to download bidding documents and RFPs in response to the published procurement notices
f.       e-bidding system for bidders to submit their bid or proposals online and observe the online public opening of the bid
g.       e-contracting system which allows award notification and contract signing through the system
h.      e-payment system which allows invoicing and payment through the system
i.        online reverse auctions or electronic negotiations
k.      electronic evaluation of bidders technical and financial proposals
l.        electronic supplier registration system
n.      System for receiving bid securities or guarantees
4 Does the scope of your e-GP plans include the following? (Please select as many as applicable, one per line, and please provide a copy of the relevant documents if possible.)
a.    improving legal architecture to facilitate e-Gp system implementation
d.    creation of necessary IT infrastructure
e.   conducting user acceptance and testing
f.    testing and obtaining relevant government agency approvals with respect to information security
g.    piloting e-Gp module
h.   drafting amendments to the public procurement law and its implementing rules and   regulations to facilitate  e-Gp operations
i.   generating public awareness and conducting consultation with suppliers to promote development of e-Gp system
Part C.  e-Government Procurement System Implementation (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 General Information about the e-GP system presently in operation:  Not Applicable at Central Govt. Level for India.
a.  System Name:  GePNIC- Government e-Procurement System of NIC
b.  Website Address:  https://tntenders.gov.in; https://tendersorissa.gov.in; https://etenders.up.nic.in; https://etenders.hry.nic.in; https://pmgsytenders.gov.in
c.  Administration/Operator of the System:  Govt Officials
d.  Agency(s) using the System:  State Govts,, MCL, IOCL, Central Govt.officials
e.  Year of launch:  November 2007 onwards
2 Brief description of the system in terms of coverage and main functional modules
a.  e-publication/downloading:  Tenders documents uploaded in the server can be downloaded by the bidder free of cost.
b.  e-bidding:  Any bidder can bid online against a particular tender.
c.  e-contracting:  Not in place.
d.  e-payment:  EMD or tender fee can paid through payment gateway
e.  e- reverse auction:
f.  e-catalog purchasing:
g.  e-Guarantee/security:
3 Other government IT systems that the e-Gp system links to (please select as many as applicable):
d.      Banking
Others (please specify):
4 How do the bidders input and submit their proposal/tender documents into your e-Tendering  System, if any (please select as many as applicable)?
a.       web form
b.      upload files
Other methods (please specify):
5 If bid evaluation is carried out online, briefly describe the process of online evaluation.
GePNIC facilitates full technical and financial evaluation, partial technical and financial evaluation and provision for manual evaluation also.
6 Is bid security/guarantee required on your e-procurement system? (Please explain briefly.)
Yes
7 Does the e-Gp system require specific operating system, browser?
No
8 Describe the security method (e.g. digital authentication) used in the e-Gp system.
GePNIC provides two factor authentication, user id and password and with digital signature authentication. All the documents are digitally signed before upload to the system.
9 Are electronic and paper documents legally equivalent in your country?
Yes
10 Briefly describe the management of the e-Gp system in terms of :
a.  the business model (managed in house, outsourced etc.):  In house
b.  users fee for suppliers or procuring agencies (if any):  N/A
c.  training (available programs, e-learning, manuals etc):  Training for department officials and bidders, eLearnings and manuals available in site.
d.  certification ( if required who issues, how):  Three different agencies certified the site (QAudit, STQC, TUSNet) WWW.CERT-IN.ORG.IN
e.  Call Center (Q&A for user requirements etc.):  N/A
f.  Self teaching (modules for user requirements):  All self teaching materials available in site
g.  Service centers (physical service centers to meet user requirements):  State specific service centres available to meet user requirements.
h.  Any incentives offered to encourage adoption of this system by other procuring entities:
11 Please provide the following statistics (if available):
a. number of procuring entities legally required to use the e-Gp system: 1000+
b. number of procuring entities registered in the e-Gp system as of December 31 2010:  100+
c. number of procuring entities that actually used the e-Gp system since its inception:  100+
d.value of the contracts awarded in 2010  (in USD):   —
e. value of the contracts (awarded) registered in the e-Gp in 2010 (in USD):  1444 million USD
f. active business (contractors and suppliers) in the country as of December 31, 2010:  —
g. contractors/suppliers registered in the System as of December 31, 2010:  —
12 How do you encourage procuring entities and suppliers to use the e-Gp system?
By enhancing transparency and secured hiding.
13 Do you allow individual procuring entities to customize national e-Gp systems? If yes, in what way(e.g. use a different website design with their logo)
Yes
14 Are individual agencies free to use different systems to those approved at the central level? If yes, is there any central approval procedure for this?
No
15 What are the key success factors you observe in introducing or implementing e-Gp in your public procurement system framework (please list them if any)?
a. Less vigilance cases, better transparency.
b. Lesser cost to the government, increased bidder participation.
c. Less procurement cycle
16 What are the major problems you faced in introducing or implementing e-Gp system under your public procurement framework (please list them)?
a. Educating the bidders.
b. Availability of the high speed network.
c. Initial DSC related issues.
17 What approach to the e-Gp development is suitable for your country’s public procurement system and why? (Please briefly describe your answer.)  OPTIONAL
The country has got well defined decentralized concept of procurement with appropriate administrative controls at the major levels. The similar system also be promoted to the egp systems.
THANK YOU!