VIET NAM

Country Public Procurement Profile Survey (with E-Government Procurement Overview)
COUNTRY Viet Nam
Respondent Agency Public Procurement Agency, Ministry of Planning & Investment
Date of First Submission Tuesday, June 28, 2011
Date of Last Update Tuesday, June 28, 2011
Part A.  Country Public Procurement Profile (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Does your country have a central Public Procurement Authority (PPA) with legal authority through legislative enactment, executive decree or administrative regulation to act as functional and normative body in public procurement?
a.      Yes
2 The PPA’s mandates involve the following responsibilities (please select as many as applicable, one per line):
a.       formulation of procurement policy and regulations
c.       procurement oversight and post reviews
d.      procurement audit
f.       monitoring and evaluation at country, sector and procuring entity level
g.       professional advise and guidance in public procurement
h.      procurement capacity development and training
i.        quality assurance and accreditation for procurement training
Others (please specify):
3 The PPA reports to:
Others (please specify):  Ministry of Planning and Investment
4 Number of people employed by the PPA: (Please provide an organizational chart of the PPA and email address for communication, if possible)
d. 15 and more
Email address for communication with PPA:  Mr. Le Van Tang, Director General, PPA, levantang@mpi.gov.vn
5 Does PPA have a website?
a.      Yes
Link to PPA website:  http://muasamcong.mpi.gov.vn
6 The PPA website covers the following areas (please select as many as applicable, one per line):
a.       procurement related regulations and documents
b.      news, events and policy initiatives related to public procurement
e.       posting of  procurement plan(s)
f.       specific opportunities and notices for bidders
j.        centralized online system for collecting procurement data and statistics
k.      linkage to an e-procurement system with actual procurement transactions
Other functions (please specify):
7 Do you have a public procurement law or any other regulatory act with legislative power? (Please provide a link or a scanned copy of its English version.) If yes, which of following are true (please select as many as applicable, one per line)?
b.      the scope the law excludes entire defense procurement
c.       the law does not cover procurement conducted by state owned enterprises
d.      the law does not cover procurement conducted by public utilities
e.       the scope of the law covers concession contracts such as BTO, BOT, PPP etc the
f.       the law allows framework contracts
g.       the law establishes a fully decentralized system for procurement decision making with no prior review (i.e. each procuring entity is fully responsible for its procurement)
k.      the law mandates standardization of procurement practices mandating use of common procedures and standard bidding documents and forms
l.        the law currently provides principles and general procedures  that makes provision for the  use/adoption of e-procurement
m.    the law describes principles for national registration and classification system for contractors as not a pre-condition to participate in biding process or to qualify for specific contracts.
o.      the law provides for an administrative review mechanism for complaint that allows bidder to challenge procuring entity’s decision before filing for judicial review to the court
Link to public procurement law, if any:
8 Do you have a strategic plan or reform agenda for developing the procurement system in your country? (Please provide a copy or link)
b.      Yes, this is a mid term procurement strategy with updated annual plan which is consistent with the government development objectives
Others (please specify):
9 What kind of initiatives and assistance in your view is needed to improve your public procurement system in the near future? [Please select your five most important initiatives among the choices, one per line.]
a.       Conduct an overall assessment of the effectiveness of the country’s public procurement system
b.      Assess compliance with country’s public procurement rules and regulations by procuring entities
c.       Assess effectiveness of the public financial management system and public administration system to generate support for public procurement policy reform
d.      Create a sustainable training system for procurement practitioners to ensure compliance, professionalism and career development
e.       Create a single window for procurement related information and statistics led by PPA and connect with e-procurement system
f.       Launch communication campaign to improve public awareness of country’s public procurement policy
g.       Analyze the structure and business practices of key procuring entities and support the improvement of their procurement functions
h.      Analyze the structure and business practices of PPA and support efforts to improve its capacity and performance
i.        Reform public procurement strategy to further the development of small and medium enterprises through procurement
j.        Reform public procurement strategy to further the economic rights of disadvantaged groups,  e.g, indigenous people, disabled people through procurement
k.   Reform public procurement strategy to further the economic rights of disadvantaged regions through procurement
Others (please specify):
Additional notes, if any:  SELECTED ALL ANSWERS
10 What is the size of the public procurement of your country? Please select the closest corresponding values based on most recent available information or your rough assessment?  NO INFORMATION AVAILABLE
I. Average annual procurement under national and local budget
II. Average annual procurement by State Owned Enterprises (those who are subject to the procurement regulations)
III. Average annnual procurement under Official Development Assistance (Donor-funded projects)
Part B.  e-Government Procurement Planning (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Has your government formed or implemented a concrete plan for development of e-Gp?  Please select only one answer.  (If yes, please email a copy of the plan to mkhaltarpurev@adb.org).
d.   The government is in initial stage of preparing the e-Gp development plan and roadmap
2 Which of the following best describes the functionality of your planned e-Gp initiatives? (Please select as many as applicable, one per line.)
a.       a single website that consolidates and publishes all national information and policies related to public procurement
c.       e-publication system for real time procurement notices
d.      e-publication of procurement awards and results
e.        system for bidders to download bidding documents and RFPs in response to the published procurement notices
f.       e-bidding system for bidders to submit their bid or proposals online and observe the online public opening of the bid
g.       e-contracting system which allows award notification and contract signing through the system
h.      e-payment system which allows invoicing and payment through the system
j.        online purchasing from e-catalogs or supplier marketplace
l.        electronic supplier registration system
3 Do you have plans to implement any new e-Gp system at the national level? (Please select as many as applicable, one per line.)
a.       a single website that consolidates and publishes all national information and policies related to public procurement
c.       e-publication system for real time procurement notices
d.      e-publication of procurement awards and results
e.        system for bidders to download bidding documents and RFPs in response to the published procurement notices
f.       e-bidding system for bidders to submit their bid or proposals online and observe the online public opening of the bid
g.       e-contracting system which allows award notification and contract signing through the system
h.      e-payment system which allows invoicing and payment through the system
j.        online purchasing from e-catalogs or supplier marketplace
l.        electronic supplier registration system
n.      System for receiving bid securities or guarantees
4 Does the scope of your e-GP plans include the following? (Please select as many as applicable, one per line, and please provide a copy of the relevant documents if possible.)
a.    improving legal architecture to facilitate e-Gp system implementation
b.   assessing e-readiness of procuring entities through surveys and feasibility studies
c.   Obtaining/searching funding support for e-Gp system enhancement
g.    piloting e-Gp module
h.   drafting amendments to the public procurement law and its implementing rules and   regulations to facilitate  e-Gp operations
i.   generating public awareness and conducting consultation with suppliers to promote development of e-Gp system
Part C.  e-Government Procurement System Implementation (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 General Information about the e-GP system presently in operation
a.  System Name:  National e-GP System
b.  Website Address:  http://muasamcong.mpi.gov.vn
c.  Administration/Operator of the System:  Public Procurement Agency, Ministry of Planning & Investment
d.  Agency(s) using the System:  procuring entities, bidders or suppliers involved to tender using state funds of 30% or more
e.  Year of launch:  2009
2 Brief description of the system in terms of coverage and main functional modules
a.  e-publication/downloading:  implemented in Phase 1 (2009) – Pilot Phase
b.  e-bidding:  implemented in Phase 1 (2009) – Pilot Phase
c.  e-contracting:  to be implemented in Phase 2 (2011-2015)
d.  e-payment:  to be implemented in Phase 2 (2011-2015)
e.  e- reverse auction:
f.  e-catalog purchasing:  to be implemented in Phase 2 (2011-2015)
g.  e-Guarantee/security:  to be implemented in Phase 2 (2011-2015)
3 Other government IT systems that the e-Gp system links to (please select as many as applicable):
Others (please specify):
4 How do the bidders input and submit their proposal/tender documents into your e-Tendering  System, if any (please select as many as applicable)?
a.       web form
b.      upload files
Other methods (please specify):
5 If bid evaluation is carried out online, briefly describe the process of online evaluation.
N/A
6 Is bid security/guarantee required on your e-procurement system? (Please explain briefly.)
Some tenders will require bid security.  Bidders will scan the bank guarantee and attach to their tender documents.
7 Does the e-Gp system require specific operating system, browser?
Windows XP, Vista, 7;  browser – Internet Explorer 6,7,8
8 Describe the security method (e.g. digital authentication) used in the e-Gp system.
Certificate authentication: Public Key Infrastructure technology
9 Are electronic and paper documents legally equivalent in your country?
Yes, they are.
10 Briefly describe the management of the e-Gp system in terms of :
a.  the business model (managed in house, outsourced etc.):  Public Procurement Agency manages the system in-house, by its IT team trained by the builder Samsung SDS.
b.  users fee for suppliers or procuring agencies (if any):  No fee.
c.  training (available programs, e-learning, manuals etc):  Training as requested provided by PPA, manuals, video (online)
d.  certification ( if required who issues, how):  No
e.  Call Center (Q&A for user requirements etc.):  Yes, 4 staff to support users.
f.  Self teaching (modules for user requirements):  No
g.  Service centers (physical service centers to meet user requirements):  No
h.  Any incentives offered to encourage adoption of this system by other procuring entities:  Not yet.
11 Please provide the following statistics (if available):
a. number of procuring entities legally required to use the e-Gp system: in Pilot Phase 3
b. number of procuring entities registered in the e-Gp system as of December 31 2010:  1500
c. number of procuring entities that actually used the e-Gp system since its inception:
d.value of the contracts awarded in 2010  (in USD):
e. value of the contracts (awarded) registered in the e-Gp in 2010 (in USD):
f. active business (contractors and suppliers) in the country as of December 31, 2010:  more than 500,000
g. contractors/suppliers registered in the System as of December 31, 2010:  318
12 How do you encourage procuring entities and suppliers to use the e-Gp system?
PR program, simplify the post process of tender notice for procuring entity.
13 Do you allow individual procuring entities to customize national e-Gp systems? If yes, in what way(e.g. use a different website design with their logo)
No
14 Are individual agencies free to use different systems to those approved at the central level? If yes, is there any central approval procedure for this?
There’s only one central system in Viet Nam.
15 What are the key success factors you observe in introducing or implementing e-Gp in your public procurement system framework (please list them if any)?
Leadership
Raise awareness via PR program
Training and Call Center to support user
16 What are the major problems you faced in introducing or implementing e-Gp system under your public procurement framework (please list them)?
Reluctant to participate and use the system.
Human capacity
IT infrastructure
17 What approach to the e-Gp development is suitable for your country’s public procurement system and why? (Please briefly describe your answer.)  OPTIONAL
We are in Pilot Phase (2009-2011) with 3 big procuring entities (good at IT, with great infrastructure) and planning to require all procuring entities to start posting tender notices and plans to the system.  The Phase 2 to expand the system will start from this year.
THANK YOU!