TIMOR-LESTE

Country Public Procurement Profile Survey (with E-Government Procurement Overview)
COUNTRY Timor-Leste
Respondent Agency DGFE, Ministry of Finance
Date of First Submission Monday, August 08, 2011
Date of Last Update Monday, August 08, 2011
Part A.  Country Public Procurement Profile (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Does your country have a central Public Procurement Authority (PPA) with legal authority through legislative enactment, executive decree or administrative regulation to act as functional and normative body in public procurement?
a.      Yes
2 The PPA’s mandates involve the following responsibilities (please select as many as applicable, one per line):
a.       formulation of procurement policy and regulations
b.      procurement prior reviews/no-objection
c.       procurement oversight and post reviews
d.      procurement audit
e.       procurement complaint review
f.       monitoring and evaluation at country, sector and procuring entity level
g.       professional advise and guidance in public procurement
h.      procurement capacity development and training
i.        quality assurance and accreditation for procurement training
Others (please specify):
3 The PPA reports to:
Others (please specify):  Each Line Ministries
4 Number of people employed by the PPA: (Please provide an organizational chart of the PPA and email address for communication, if possible)
a. 3 -5 staff
Email address for communication with PPA:
5 Does PPA have a website?
a.      Yes
Link to PPA website:
6 The PPA website covers the following areas (please select as many as applicable, one per line):
a.       procurement related regulations and documents
b.      news, events and policy initiatives related to public procurement
c.       interaction with users through procurement forum, Q&A, customer survey & feedback, policy dialogue & experience sharing, etc
d.      e-training and self learning modules for procurement practitioners
e.       posting of  procurement plan(s)
f.       specific opportunities and notices for bidders
g.       posting of contract award with name of the winning bidder and contract value
h.      posting of overview and resolutions to complaints
i.        centralized online system for procurement monitoring of procuring entities
j.        centralized online system for collecting procurement data and statistics
k.      linkage to an e-procurement system with actual procurement transactions
Other functions (please specify):
7 Do you have a public procurement law or any other regulatory act with legislative power? (Please provide a link or a scanned copy of its English version.) If yes, which of following are true (please select as many as applicable, one per line)?
c.       the law does not cover procurement conducted by state owned enterprises
f.       the law allows framework contracts
j.        the law establishes combination of decentralized and centralized system (decentralized for small or routine procurement and centralized for large or selected goods, works and services)
k.      the law mandates standardization of procurement practices mandating use of common procedures and standard bidding documents and forms
l.        the law currently provides principles and general procedures  that makes provision for the  use/adoption of e-procurement
m.    the law describes principles for national registration and classification system for contractors as not a pre-condition to participate in biding process or to qualify for specific contracts.
Link to public procurement law, if any:
8 Do you have a strategic plan or reform agenda for developing the procurement system in your country? (Please provide a copy or link)
c.       Yes, this is an annual plan consistent with the government overall policy of that particular budget year.
Others (please specify):
9 What kind of initiatives and assistance in your view is needed to improve your public procurement system in the near future? [Please select your five most important initiatives among the choices, one per line.]
a.       Conduct an overall assessment of the effectiveness of the country’s public procurement system
b.      Assess compliance with country’s public procurement rules and regulations by procuring entities
c.       Assess effectiveness of the public financial management system and public administration system to generate support for public procurement policy reform
d.      Create a sustainable training system for procurement practitioners to ensure compliance, professionalism and career development
Others (please specify):
Additional notes, if any:
10 What is the size of the public procurement of your country? Please select the closest corresponding values based on most recent available information or your rough assessment?
I. Average annual procurement under national and local budget
II. Average annual procurement by State Owned Enterprises (those who are subject to the procurement regulations)
III. Average annnual procurement under Official Development Assistance (Donor-funded projects)
Part B.  e-Government Procurement Planning (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Has your government formed or implemented a concrete plan for development of e-Gp?  Please select only one answer.  (If yes, please email a copy of the plan to mkhaltarpurev@adb.org).
c.   Yes, both a and b are true
2 Which of the following best describes the functionality of your planned e-Gp initiatives? (Please select as many as applicable, one per line.)
a.       a single website that consolidates and publishes all national information and policies related to public procurement
b.      regional or local websites for publishing and sharing all local information related to public procurement
c.       e-publication system for real time procurement notices
d.      e-publication of procurement awards and results
e.        system for bidders to download bidding documents and RFPs in response to the published procurement notices
g.       e-contracting system which allows award notification and contract signing through the system
k.      electronic evaluation of bidders technical and financial proposals
3 Do you have plans to implement any new e-Gp system at the national level? (Please select as many as applicable, one per line.)
4 Does the scope of your e-GP plans include the following? (Please select as many as applicable, one per line, and please provide a copy of the relevant documents if possible.)