SAMOA

Country Public Procurement Profile Survey (with E-Government Procurement Overview)
COUNTRY Samoa
Respondent Agency Ministry of Finance
Date of First Submission Tuesday, August 09, 2011
Date of Last Update Tuesday, August 09, 2011
Part A.  Country Public Procurement Profile (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Does your country have a central Public Procurement Authority (PPA) with legal authority through legislative enactment, executive decree or administrative regulation to act as functional and normative body in public procurement?
a.      Yes
2 The PPA’s mandates involve the following responsibilities (please select as many as applicable, one per line):
a.       formulation of procurement policy and regulations
b.      procurement prior reviews/no-objection
c.       procurement oversight and post reviews
e.       procurement complaint review
f.       monitoring and evaluation at country, sector and procuring entity level
g.       professional advise and guidance in public procurement
h.      procurement capacity development and training
Others (please specify):
3 The PPA reports to:
Others (please specify):  Cabinet
4 Number of people employed by the PPA: (Please provide an organizational chart of the PPA and email address for communication, if possible)
a. 3 -5 staff
Email address for communication with PPA:  foketi.imo@mof.gov.ws
5 Does PPA have a website?
a.      Yes
Link to PPA website:  www.mof.gov.ws
6 The PPA website covers the following areas (please select as many as applicable, one per line):
a.       procurement related regulations and documents
g.       posting of contract award with name of the winning bidder and contract value
Other functions (please specify):
7 Do you have a public procurement law or any other regulatory act with legislative power? (Please provide a link or a scanned copy of its English version.) If yes, which of following are true (please select as many as applicable, one per line)?
j.        the law establishes combination of decentralized and centralized system (decentralized for small or routine procurement and centralized for large or selected goods, works and services)
k.      the law mandates standardization of procurement practices mandating use of common procedures and standard bidding documents and forms
n.      the law mandates the use of the registration and classification system as pre-qualification of contractors to bid
o.      the law provides for an administrative review mechanism for complaint that allows bidder to challenge procuring entity’s decision before filing for judicial review to the court
Link to public procurement law, if any:
8 Do you have a strategic plan or reform agenda for developing the procurement system in your country? (Please provide a copy or link)
b.      Yes, this is a mid term procurement strategy with updated annual plan which is consistent with the government development objectives
Others (please specify):
9 What kind of initiatives and assistance in your view is needed to improve your public procurement system in the near future? [Please select your five most important initiatives among the choices, one per line.]
a.       Conduct an overall assessment of the effectiveness of the country’s public procurement system
d.      Create a sustainable training system for procurement practitioners to ensure compliance, professionalism and career development
i.        Reform public procurement strategy to further the development of small and medium enterprises through procurement
j.        Reform public procurement strategy to further the economic rights of disadvantaged groups,  e.g, indigenous people, disabled people through procurement
k.   Reform public procurement strategy to further the economic rights of disadvantaged regions through procurement
Others (please specify):
Additional notes, if any:
10 What is the size of the public procurement of your country? Please select the closest corresponding values based on most recent available information or your rough assessment?
I. Average annual procurement under national and local budget
b.      between  US$ 10 to 100 million
II. Average annual procurement by State Owned Enterprises (those who are subject to the procurement regulations)
b.      between  US$ 10 to 100 million
III. Average annnual procurement under Official Development Assistance (Donor-funded projects)
b.      between  US$ 10 to 100 million
Part B.  e-Government Procurement Planning (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Has your government formed or implemented a concrete plan for development of e-Gp?  Please select only one answer.  (If yes, please email a copy of the plan to mkhaltarpurev@adb.org).
e.   No, there is no formal plan or agenda for e-Gp
2 Which of the following best describes the functionality of your planned e-Gp initiatives? (Please select as many as applicable, one per line.)
a.       a single website that consolidates and publishes all national information and policies related to public procurement
b.      regional or local websites for publishing and sharing all local information related to public procurement
d.      e-publication of procurement awards and results
3 Do you have plans to implement any new e-Gp system at the national level? (Please select as many as applicable, one per line.)
a.       a single website that consolidates and publishes all national information and policies related to public procurement
b.      regional or local websites for publishing and sharing all local information related to public procurement
4 Does the scope of your e-GP plans include the following? (Please select as many as applicable, one per line, and please provide a copy of the relevant documents if possible.)
a.    improving legal architecture to facilitate e-Gp system implementation
d.    creation of necessary IT infrastructure
e.   conducting user acceptance and testing
g.    piloting e-Gp module
h.   drafting amendments to the public procurement law and its implementing rules and   regulations to facilitate  e-Gp operations
i.   generating public awareness and conducting consultation with suppliers to promote development of e-Gp system