MONGOLIA

Country Public Procurement Profile Survey (with E-Government Procurement Overview)
COUNTRY Mongolia
Respondent Agency Ministry of Finance, Mongolia
Date of First Submission Tuesday, June 28, 2011
Date of Last Update Wednesday, August 31, 2011
Part A.  Country Public Procurement Profile (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Does your country have a central Public Procurement Authority (PPA) with legal authority through legislative enactment, executive decree or administrative regulation to act as functional and normative body in public procurement?
a.      Yes
2 The PPA’s mandates involve the following responsibilities (please select as many as applicable, one per line):
a.       formulation of procurement policy and regulations
b.      procurement prior reviews/no-objection
f.       monitoring and evaluation at country, sector and procuring entity level
g.       professional advise and guidance in public procurement
h.      procurement capacity development and training
Others (please specify):
3 The PPA reports to:
Others (please specify):  Minister of Finance, Government and Parliament.
4 Number of people employed by the PPA: (Please provide an organizational chart of the PPA and email address for communication, if possible)
b. 6-8 staff
Email address for communication with PPA:  info@e-procurement.mn
5 Does PPA have a website?
a.      Yes
Link to PPA website:  www.e-procurement.mn
6 The PPA website covers the following areas (please select as many as applicable, one per line):
a.       procurement related regulations and documents
b.      news, events and policy initiatives related to public procurement
e.       posting of  procurement plan(s)
f.       specific opportunities and notices for bidders
g.       posting of contract award with name of the winning bidder and contract value
h.      posting of overview and resolutions to complaints
j.        centralized online system for collecting procurement data and statistics
Other functions (please specify):
7 Do you have a public procurement law or any other regulatory act with legislative power? (Please provide a link or a scanned copy of its English version.) If yes, which of following are true (please select as many as applicable, one per line)?
b.      the scope the law excludes entire defense procurement
h.      the law establishes a decentralized system with prior review and approval procedures for large contracts
k.      the law mandates standardization of procurement practices mandating use of common procedures and standard bidding documents and forms
l.        the law currently provides principles and general procedures  that makes provision for the  use/adoption of e-procurement
Link to public procurement law, if any:  http://www.e-procurement.mn/?lid=393&f=newpage&id=3&t=legis
8 Do you have a strategic plan or reform agenda for developing the procurement system in your country? (Please provide a copy or link)
d.      No, there is no strategy document specific to public procurement
Others (please specify):
9 What kind of initiatives and assistance in your view is needed to improve your public procurement system in the near future? [Please select your five most important initiatives among the choices, one per line.]
i.        Reform public procurement strategy to further the development of small and medium enterprises through procurement
Others (please specify):  Improve procurement inspection system
Additional notes, if any:
10 What is the size of the public procurement of your country? Please select the closest corresponding values based on most recent available information or your rough assessment?
I. Average annual procurement under national and local budget
e.    between US$500 million to 1 billion
g. Other (please indicate a more specific amount, if available):
II. Average annual procurement by State Owned Enterprises (those who are subject to the procurement regulations)
d.    between US$ 200 million to 500 million
g. Other (please indicate a more specific amount, if available):
III. Average annnual procurement under Official Development Assistance (Donor-funded projects)
d.    between US$ 200 million to 500 million
g. Other (please indicate a more specific amount, if available):
Part B.  e-Government Procurement Planning (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Has your government formed or implemented a concrete plan for development of e-Gp?  Please select only one answer.  (If yes, please email a copy of the plan to mkhaltarpurev@adb.org).
d.   The government is in initial stage of preparing the e-Gp development plan and roadmap
2 Which of the following best describes the functionality of your planned e-Gp initiatives? (Please select as many as applicable, one per line.)
b.      regional or local websites for publishing and sharing all local information related to public procurement
c.       e-publication system for real time procurement notices
d.      e-publication of procurement awards and results
e.        system for bidders to download bidding documents and RFPs in response to the published procurement notices
f.       e-bidding system for bidders to submit their bid or proposals online and observe the online public opening of the bid
j.        online purchasing from e-catalogs or supplier marketplace
k.      electronic evaluation of bidders technical and financial proposals
l.        electronic supplier registration system
3 Do you have plans to implement any new e-Gp system at the national level? (Please select as many as applicable, one per line.)
g.       e-contracting system which allows award notification and contract signing through the system
h.      e-payment system which allows invoicing and payment through the system
k.      electronic evaluation of bidders technical and financial proposals
4 Does the scope of your e-GP plans include the following? (Please select as many as applicable, one per line, and please provide a copy of the relevant documents if possible.)
a.    improving legal architecture to facilitate e-Gp system implementation
e.   conducting user acceptance and testing
g.    piloting e-Gp module
h.   drafting amendments to the public procurement law and its implementing rules and   regulations to facilitate  e-Gp operations