BHUTAN

Country Public Procurement Profile Survey (with E-Government Procurement Overview)
COUNTRY Bhutan
Respondent Agency PUBLIC PROCUREMENT POLICY DIVISION, MINISTRY OF FINANCE
Date of First Submission Thursday, June 02, 2011
Date of Last Update Monday, October 17, 2011
Part A.  Country Public Procurement Profile (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Does your country have a central Public Procurement Authority (PPA) with legal authority through legislative enactment, executive decree or administrative regulation to act as functional and normative body in public procurement?
a.      Yes
2 The PPA’s mandates involve the following responsibilities (please select as many as applicable, one per line):
a.       formulation of procurement policy and regulations
e.       procurement complaint review
g.       professional advise and guidance in public procurement
h.      procurement capacity development and training
Others (please specify):
3 The PPA reports to:
c.      Ministry of Finance
Others (please specify):
4 Number of people employed by the PPA: (Please provide an organizational chart of the PPA and email address for communication, if possible)
b. 6-8 staff
Email address for communication with PPA:  yangzom@mof.gov.bt
5 Does PPA have a website?
b.      No
Link to PPA website:
6 The PPA website covers the following areas (please select as many as applicable, one per line):
Other functions (please specify):
7 Do you have a public procurement law or any other regulatory act with legislative power? (Please provide a link or a scanned copy of its English version.) If yes, which of following are true (please select as many as applicable, one per line)?
b.      the scope the law excludes entire defense procurement
c.       the law does not cover procurement conducted by state owned enterprises
f.       the law allows framework contracts
g.       the law establishes a fully decentralized system for procurement decision making with no prior review (i.e. each procuring entity is fully responsible for its procurement)
k.      the law mandates standardization of procurement practices mandating use of common procedures and standard bidding documents and forms
n.      the law mandates the use of the registration and classification system as pre-qualification of contractors to bid
o.      the law provides for an administrative review mechanism for complaint that allows bidder to challenge procuring entity’s decision before filing for judicial review to the court
Link to public procurement law, if any:
8 Do you have a strategic plan or reform agenda for developing the procurement system in your country? (Please provide a copy or link)
d.      No, there is no strategy document specific to public procurement
Others (please specify):
9 What kind of initiatives and assistance in your view is needed to improve your public procurement system in the near future? [Please select your five most important initiatives among the choices, one per line.]
b.      Assess compliance with country’s public procurement rules and regulations by procuring entities
c.       Assess effectiveness of the public financial management system and public administration system to generate support for public procurement policy reform
f.       Launch communication campaign to improve public awareness of country’s public procurement policy
g.       Analyze the structure and business practices of key procuring entities and support the improvement of their procurement functions
h.      Analyze the structure and business practices of PPA and support efforts to improve its capacity and performance
Others (please specify):  i. Reform public procurement strategy to further the development of small and medium enterprises through procurement; j. Reform public procurement strategy to further the economic rights of disadvantaged groups,  e.g, indigenous people, disabled people through procurement
Additional notes, if any:
10 What is the size of the public procurement of your country? Please select the closest corresponding values based on most recent available information or your rough assessment?
I. Average annual procurement under national and local budget
a.      below US$ 10 million
II. Average annual procurement by State Owned Enterprises (those who are subject to the procurement regulations)
a.      below US$ 10 million
III. Average annnual procurement under Official Development Assistance (Donor-funded projects)
b.      between  US$ 10 to 100 million
Part B.  e-Government Procurement Planning (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Has your government formed or implemented a concrete plan for development of e-Gp?  Please select only one answer.  (If yes, please email a copy of the plan to mkhaltarpurev@adb.org).
a.  Yes, this is a comprehensive plan and roadmap consistent with the country’s public procurement strategy
2 Which of the following best describes the functionality of your planned e-Gp initiatives? (Please select as many as applicable, one per line.)
a.       a single website that consolidates and publishes all national information and policies related to public procurement
c.       e-publication system for real time procurement notices
d.      e-publication of procurement awards and results
e.        system for bidders to download bidding documents and RFPs in response to the published procurement notices
f.       e-bidding system for bidders to submit their bid or proposals online and observe the online public opening of the bid
h.      e-payment system which allows invoicing and payment through the system
k.      electronic evaluation of bidders technical and financial proposals
l.        electronic supplier registration system
3 Do you have plans to implement any new e-Gp system at the national level? (Please select as many as applicable, one per line.)
a.       a single website that consolidates and publishes all national information and policies related to public procurement
c.       e-publication system for real time procurement notices
d.      e-publication of procurement awards and results
e.        system for bidders to download bidding documents and RFPs in response to the published procurement notices
k.      electronic evaluation of bidders technical and financial proposals
4 Does the scope of your e-GP plans include the following? (Please select as many as applicable, one per line, and please provide a copy of the relevant documents if possible.)
b.   assessing e-readiness of procuring entities through surveys and feasibility studies