BANGLADESH

Country Public Procurement Profile Survey (with E-Government Procurement Overview)
COUNTRY Bangladesh
Respondent Agency Central Procurement Technical Unit (CPTU), IME Division, Ministry of Planning
Date of First Submission Wednesday, June 29, 2011
Date of Last Update Sunday, October 16, 2011
Part A.  Country Public Procurement Profile (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Does your country have a central Public Procurement Authority (PPA) with legal authority through legislative enactment, executive decree or administrative regulation to act as functional and normative body in public procurement?
a.      Yes
2 The PPA’s mandates involve the following responsibilities (please select as many as applicable, one per line):
a.       formulation of procurement policy and regulations
c.       procurement oversight and post reviews
e.       procurement complaint review
f.       monitoring and evaluation at country, sector and procuring entity level
g.       professional advise and guidance in public procurement
h.      procurement capacity development and training
i.        quality assurance and accreditation for procurement training
Others (please specify):
3 The PPA reports to:
Others (please specify):  National Economic Council (NEC) chaired by PM
4 Number of people employed by the PPA: (Please provide an organizational chart of the PPA and email address for communication, if possible)
c. 9-15 staff
Email address for communication with PPA:  info@cptu.gov.bd
5 Does PPA have a website?
a.      Yes
Link to PPA website:  http://www.cptu.gov.bd/
6 The PPA website covers the following areas (please select as many as applicable, one per line):
a.       procurement related regulations and documents
b.      news, events and policy initiatives related to public procurement
c.       interaction with users through procurement forum, Q&A, customer survey & feedback, policy dialogue & experience sharing, etc
e.       posting of  procurement plan(s)
f.       specific opportunities and notices for bidders
g.       posting of contract award with name of the winning bidder and contract value
i.        centralized online system for procurement monitoring of procuring entities
j.        centralized online system for collecting procurement data and statistics
k.      linkage to an e-procurement system with actual procurement transactions
Other functions (please specify):
7 Do you have a public procurement law or any other regulatory act with legislative power? (Please provide a link or a scanned copy of its English version.) If yes, which of following are true (please select as many as applicable, one per line)?
a.       the scope of the law covers all procurement handled by public entities including foreign funded procurements but excluding goods and services for national security purpose only
e.       the scope of the law covers concession contracts such as BTO, BOT, PPP etc the
f.       the law allows framework contracts
g.       the law establishes a fully decentralized system for procurement decision making with no prior review (i.e. each procuring entity is fully responsible for its procurement)
k.      the law mandates standardization of procurement practices mandating use of common procedures and standard bidding documents and forms
l.        the law currently provides principles and general procedures  that makes provision for the  use/adoption of e-procurement
m.    the law describes principles for national registration and classification system for contractors as not a pre-condition to participate in biding process or to qualify for specific contracts.
o.      the law provides for an administrative review mechanism for complaint that allows bidder to challenge procuring entity’s decision before filing for judicial review to the court
Link to public procurement law, if any:
8 Do you have a strategic plan or reform agenda for developing the procurement system in your country? (Please provide a copy or link)
Others (please specify):  Country has already the strategy for implementing PPA and PPR as well as e-GP system.
9 What kind of initiatives and assistance in your view is needed to improve your public procurement system in the near future? [Please select your five most important initiatives among the choices, one per line.]
b.      Assess compliance with country’s public procurement rules and regulations by procuring entities
c.       Assess effectiveness of the public financial management system and public administration system to generate support for public procurement policy reform
d.      Create a sustainable training system for procurement practitioners to ensure compliance, professionalism and career development
h.      Analyze the structure and business practices of PPA and support efforts to improve its capacity and performance
Others (please specify):
Additional notes, if any:  Already Country has item `e’ ;  needs further efforts for item ‘f’’
10 What is the size of the public procurement of your country? Please select the closest corresponding values based on most recent available information or your rough assessment?
I. Average annual procurement under national and local budget
f.    more than US$ 1 billion
g. Other (please indicate a more specific amount, if available):  around $ 5 billion
II. Average annual procurement by State Owned Enterprises (those who are subject to the procurement regulations)
b.      between  US$ 10 to 100 million
g. Other (please indicate a more specific amount, if available):
III. Average annnual procurement under Official Development Assistance (Donor-funded projects)
f.    more than US$ 1 billion
g. Other (please indicate a more specific amount, if available):  around $ 2.5 billion
Part B.  e-Government Procurement Planning (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 Has your government formed or implemented a concrete plan for development of e-Gp?  Please select only one answer.  (If yes, please email a copy of the plan to mkhaltarpurev@adb.org).
a.  Yes, this is a comprehensive plan and roadmap consistent with the country’s public procurement strategy
2 Which of the following best describes the functionality of your planned e-Gp initiatives? (Please select as many as applicable, one per line.)
a.       a single website that consolidates and publishes all national information and policies related to public procurement
c.       e-publication system for real time procurement notices
f.       e-bidding system for bidders to submit their bid or proposals online and observe the online public opening of the bid
g.       e-contracting system which allows award notification and contract signing through the system
k.      electronic evaluation of bidders technical and financial proposals
n.      System for receiving bid securities or guarantees
3 Do you have plans to implement any new e-Gp system at the national level? (Please select as many as applicable, one per line.)
4 Does the scope of your e-GP plans include the following? (Please select as many as applicable, one per line, and please provide a copy of the relevant documents if possible.)
a.    improving legal architecture to facilitate e-Gp system implementation
b.   assessing e-readiness of procuring entities through surveys and feasibility studies
d.    creation of necessary IT infrastructure
e.   conducting user acceptance and testing
g.    piloting e-Gp module
k.   drafting amendments to the public procurement law and its implementing rules and   regulations to facilitate  e-Gp operations
l.   generating public awareness and conducting consultation with suppliers to promote development of e-Gp system
Part C.  e-Government Procurement System Implementation (Only those answers selected by the respondent from a multiple choice menu would appear below.)
1 General Information about the e-GP system presently in operation
a.  System Name:  National e-GP (electronic Government Procurement)
b.  Website Address:  www.eprocure.gov.bd
c.  Administration/Operator of the System:  Director General, CPTU
d.  Agency(s) using the System:  Roads and Highways Department (RHD), Local Government Engineering Department (LGED), Rural Electrification Board (REB) and Bangladesh Water Development Board (BWDB) and Central Procurement Technical Unit (CPTU).
e.  Year of launch:  02/06/2011
2 Brief description of the system in terms of coverage and main functional modules
a.  e-publication/downloading:  Tender Notice, Annual Procurement Plan
b.  e-bidding:  Yes
c.  e-contracting:  Yes
d.  e-payment:  Yes
e.  e- reverse auction:  No
f.  e-catalog purchasing:  No
g.  e-Guarantee/security:  Yes
3 Other government IT systems that the e-Gp system links to (please select as many as applicable):
b.      Tax
c.       Business Registration
d.      Banking
f.       Contractors and Suppliers Registration and Classification
Others (please specify):  National Board of Revenue, WB/GOB link, Contractor-Consultant Associations
4 How do the bidders input and submit their proposal/tender documents into your e-Tendering  System, if any (please select as many as applicable)?
a.       web form
b.      upload files
Other methods (please specify):  uploaded files are in scanned form
5 If bid evaluation is carried out online, briefly describe the process of online evaluation.
An evaluation committee will be formed with separate secret password for each member and they will evaluate separately or jointly through web (on-line).
6 Is bid security/guarantee required on your e-procurement system? (Please explain briefly.)
Yes. It will be provided through Bank registered with the system to ensure the security of the Tender.
7 Does the e-Gp system require specific operating system, browser?
Yes. Tested with Windows Operating System and IE8, Firefox 3.6 browser.
8 Describe the security method (e.g. digital authentication) used in the e-Gp system.
SSL certificate and Hash function used.
9 Are electronic and paper documents legally equivalent in your country?
Yes
10 Briefly describe the management of the e-Gp system in terms of :
a.  the business model (managed in house, outsourced etc.):  Jointly
b.  users fee for suppliers or procuring agencies (if any):  Suppliers
c.  training (available programs, e-learning, manuals etc):  Manuals, Training kits are available.
d.  certification ( if required who issues, how):  Not yet started.
e.  Call Center (Q&A for user requirements etc.):  Help desk system under operation.
f.  Self teaching (modules for user requirements):  Available
g.  Service centers (physical service centers to meet user requirements):  Yet to develop.
h.  Any incentives offered to encourage adoption of this system by other procuring entities:  Yes
11 Please provide the following statistics (if available):
a. number of procuring entities legally required to use the e-Gp system: Initially 17, then 308 and gradually roll out to any number taking government approval.
b. number of procuring entities registered in the e-Gp system as of December 31 2010:  N/Applicable as we started on 2nd June 2011.
c. number of procuring entities that actually used the e-Gp system since its inception:  18
d.value of the contracts awarded in 2010  (in USD):   Not yet started.
e. value of the contracts (awarded) registered in the e-Gp in 2010 (in USD):  N/A
f. active business (contractors and suppliers) in the country as of December 31, 2010:
g. contractors/suppliers registered in the System as of December 31, 2010:  Not applicable as system started on 2nd June 2011.
12 How do you encourage procuring entities and suppliers to use the e-Gp system?
Infrastructural support by providing connectivity, server, lAN, training, campaigning etc.
13 Do you allow individual procuring entities to customize national e-Gp systems? If yes, in what way(e.g. use a different website design with their logo)
No
14 Are individual agencies free to use different systems to those approved at the central level? If yes, is there any central approval procedure for this?
No
15 What are the key success factors you observe in introducing or implementing e-Gp in your public procurement system framework (please list them if any)?
Yet to evaluate.
16 What are the major problems you faced in introducing or implementing e-Gp system under your public procurement framework (please list them)?
a. Business Process re-engineering
b. Acceptance/ Adaptation of new system
c. Awareness Building
17 What approach to the e-Gp development is suitable for your country’s public procurement system and why? (Please briefly describe your answer.)  OPTIONAL
THANK YOU!