e-GP Conference

Asia and Pacific Conference on Electronic Government Procurement (e-GP)

22 – 24 November 2011, Denpasar, Indonesia

Public Procurement plays a central role in development and comprises a substantial share of the national economy in almost all countries. The use of information and communication technology (ICT) can create the capability to undertake a more strategic management approach to public procurement – one in which management is guided by information and analysis rather than procedures alone. Electronic Government Procurement or commonly know as “e-GP”, breaks down the physical barriers of space and time and allows a more transparent public procurement work and wider access to information and markets. It provides opportunities of introducing innovative measures using ITC for streamlining public procurement for greater efficiency and economy. e-GP also helps improve governance and reduce corruption particularly when it is integrated with other areas of government functions such as budget, tax and audit. In recent years, e-GP has become a priority on the agenda for public procurement reform in many countries across the region and there is an increasing demand for a regional forum to share ideas, experiences, discuss common issues on developing and implementing e-GP.

To meet this demand and explore opportunities of collaborating among ADB’s developing member countries and ADB on promoting and implementing e-GP in region, the Asian Development Bank (ADB), in cooperation with the Government of Indonesia through its National Public Procurement Agency (LKPP), organized the conference on electronic government procurement in Asia and the Pacific. The Conference was also supported by the World Bank, The Inter-American Development Bank, The African Development Bank and the United Nations Commission on International Trade Law.  It was held on 22 – 24 November 2011 in Denpasar, Indonesia.  (See also the announcement in the ADB Events webpage.)

The theme of this conference is “e-GP for Effective Public Procurement.”

The conference brought together more than 150 participants, mostly senior government officials in charge of public procurement, from ADB developing member countries as well as development partners including multilateral and bilateral development institutions, civil society organizations, and private sector who will share their views through interactive discussions.  The conference was also attended by speakers, government officials, and multi-lateral government agencies from other geographic regions.  A newly updated e-GP Toolkit for policy makers, e-GP system developers, managers and users was presented at the Conference by the Multilateral Development Bank (MDB) e-GP Working Group.  A report on the current status of e-GP in ADB developing member countries in Asia was also circulated to Conference participants.  The three day conference facilitated in-depth discussions led by country representatives and e-GP experts on benefits of e-procurement, procurement reform and e-GP, strategic planning, implementation of e-GP, e-GP business models, e-GP functionalities and integration with other e-governance systems, institutional and regulatory framework for e-GP, e-GP inter-operability, and role of MDBs, development partners & South-South cooperation.  The main products of the Conference will be an MDB action plan for promoting e-GP in Asia and Pacific, and a handbook on how to develop and implement e-GP.  More details are in the Conference Program Agenda below (with hyperlinks to conference documents).


Asia and the Pacific Conference on
Electronic Government Procurement (e-GP)
for Effective Public Procurement
22-24 November 2011 – Hotel Intercontinental, Jimbaran, Indonesia

Program Agenda

Monday, 21 November 2011

9:30-12:30         MDB e-GP working group meeting   (CLICK HERE TO VISIT THE MDB e-GP WEBSITE)

14:00-17:00       Speakers from each session to meet separately with session moderator to finalize presentation and discuss Q&A themes

19:00                Welcome Dinner


Tuesday, 22 November 2011

8:30-9:00           Registration

9:00-10:30         Opening Session

Welcome Remarks from I Wayan Suasta, Governor Deputy III, Regional Secretariat, Bali Province, Indonesia – CLICK HERE TO DOWNLOAD

Opening Speech by Steve Groff, Vice President (Operations 2), Asian Development Bank, ADB – CLICK HERE TO DOWNLOAD

Opening Remarks by Ir. Lukita Dinarsyah Tuwo, MA, Vice Minister, National Development Planning, Indonesia – CLICK HERE TO DOWNLOAD

Keynote Speech by Kyu Yun Choi, Administrator of Public Procurement Service, Republic of Korea – CLICK HERE TO DOWNLOAD

Keynote Speech by Agus Rahardjo, Head, National Public Procurement Agency (NPPA/LKPP) – CLICK HERE TO DOWNLOAD

Conference Program Overview by Hamid Sharif, Principal Director, Central Operations Services Office, ADB – CLICK HERE TO DOWNLOAD

10:30-10:45          Photo Session

10:45-11:15          Coffee Break

11:15-12:15         SESSION 1:  e-GP Survey and Multilateral Development Banks’ Handbook on Electronic Government Procurement (e-GP Toolkit)

As a knowledge product for the participating developing countries to use as guide or reference in developing and implementing e-GP, the draft e-GP Toolkit will be extensively discussed throughout all sessions during the conference. The e-GP survey was completed by 27 ADB Developing Member Countries and provides an invaluable snapshot of current state of e-GP development and procurement reforms in these countries.

Resource Person: Joseph Fagan, ADB Consultant

Moderator: Galia Ismakova, ADB, Member, e-GP Working Group

e-GP Toolkit Presentation by Yinguo Huang, Director, Central Operations Services Division 2 (COSO), ADB – CLICK HERE TO DOWNLOAD

e-GP Survey Results by Ramanathan Somasundaram, ADB Consultant – CLICK HERE TO DOWNLOAD

Q&A

12:15-13:30        Lunch

13:30-14:45       SESSION 2:  Benefits of e-GP, Procurement Reform and e-GP Strategic Planning

The session will focus on establishing the business case for investing in e-GP: what are the benefits of e-GP to the government, private sector, and to the economy and society at large? Many countries are in the process of reforming their public procurement systems. E-GP is often considered as an “easy” win. However, e-GP has to be considered in an overall reform framework. The session will also focus on how e-GP can be used as an effective reform driver. Finally, the session will explore the key elements of an e-GP strategic plan: roles of different stakeholders, risks, success metrics etc.

Resource Person: Joseph Fagan, ADB Consultant,

Moderator: Ashish Bhateja, World Bank, Chairman, MDB e-GP Working Group

Country Presentations

Xia Ling, People’s Republic of China – CLICK HERE TO DOWNLOAD

Ahmad Heryawan, Indonesia – CLICK HERE TO DOWNLOAD

Chunhachit Sungmai, Thailand – CLICK HERE TO DOWNLOAD

Q&A

14:45-15:15       Coffee Break

15:15-17:15       SESSION 3:  Regulatory and Institutional Framework for e-GP

The session will explore how regulatory frameworks should evolve to facilitate the introduction of e-GP systems.  The session will also investigate how various organizational arrangements, such as level of decentralization, impact the effectiveness of e-GP system.

Resource Person: Caroline Nicholas, UNCITRAL

Moderator: Eliza Niewiadomska, EBRD

Presentation on Model Law on Procurement and Legal Framework on e-GP by Caroline Nicholas, Senior Legal Officer, International Trade Law Division, UNCITRAL – CLICK HERE TO DOWNLOAD

Country Presentations

Zhu Jianyuan, PRC – CLICK HERE TO DOWNLOAD

Bima Haria Wibisina, Indonesia – CLICK HERE TO DOWNLOAD

Kang-il Seo, Republic of Korea – CLICK HERE TO DOWNLOAD

Kumaresan Karuppiah, Malaysia – CLICK HERE TO DOWNLOAD

Steve Mutkovski, Consultant – CLICK HERE TO DOWNLOAD PRESENTATION ; CLICK HERE TO DOWNLOAD ePROCUREMENT WORKSHOP GUIDE

Q&A

19:00                Conference Dinner with Cultural Show (Outdoor)

Attire: Smart Casual


Wednesday, 23 November 2011

9:00-10:30         SESSION 4:  e-GP Business Models and Using e-GP as Performance Tool to Improve Public Procurement

e-GP can be expensive to implement and maintain as well as challenging in terms of the technology and technical skills needed, which may not be available in the public sector. The session will explore various business models involving private sector outsourcing, in-house implementation and maintenance, revenue generation etc. The session will also study how electronic business intelligence tools can be deployed to mine procurement data housed in e-GP systems with the goal of understanding spend patterns and corruption red-flags.

Resource Person: Joseph Fagan, ADB Consultant

Moderator: David A. Salazar, IDB, Member, MDB e-GP Working Group

Country Presentations

Guillermo  Andres Burr, Chile – CLICK HERE TO DOWNLOAD

Deepak Jagdish Saksena, India – CLICK HERE TO DOWNLOAD

K. Srinivasa Raghavan, India – CLICK HERE TO DOWNLOAD

Muhammad Azlan Zakaria, Malaysia – CLICK HERE TO DOWNLOAD

Q&A

10:30-11:00 Coffee Break

11:00-12:30 Country Presentations

Jose Luis Gonzales, Ecuador – CLICK HERE TO DOWNLOAD

Tato Urjumelashvili, Georgia – CLICK HERE TO DOWNLOAD

Yasushi Kawanai, Japan – CLICK HERE TO DOWNLOAD

Rosa Maria Clemente, Philippines – CLICK HERE TO DOWNLOAD

Q&A

12:30-13:30       Lunch

13:30-15:30 SESSION 5:  e-GP Functionalities and Integration to Other e-Governance System

Key procurement processes such as sourcing, tendering, ordering, contract management and payment can be migrated through an e-GP system to an electronic platform. This session will explore the breadth of functionalities offered by e-GP systems and how such systems may be integrated with other related IT systems for tax, budget, and audit. The session will examine the case of South Korea that has effectively integrated its e-GP systems with other public financial systems.

Resource Person: Joseph Fagan, Consultant, ADB

Moderator: Jung Ho Kim, ADB, Member, e-GP Working Group

Country Presentations

Kang-il Seo, Republic of Korea – CLICK HERE TO DOWNLOAD

Batzul Tsendenbal, Mongolia – CLICK HERE TO DOWNLOAD

Premcoomar Beeharry, Mauritius – CLICK HERE TO DOWNLOAD

Mai Lam, Viet Nam – CLICK HERE TO DOWNLOAD

Sayed Hassan Naqawi, Afghanistan – CLICK HERE TO DOWNLOAD

Q&A

15:30-16:00       Coffee Break

16:00-17:00      SESSION 6:  Inter-Operability and Cross-Border e-Procurement

The session will discuss the implications for international competition when introducing e-GP, especially as e-GP systems become increasingly integrated with other public financial management systems such as tax.

Moderator:  Joseph Fagan, Consultant, ADB

Resource Speaker: Klaus Vilstrup Pedersen, PEPPOL – CLICK HERE TO DOWNLOAD

Country Presentation

Jaime Dominguez-Macayo, Spain (by videolink) – CLICK HERE TO WATCH THE VIDEO

Q&A

19:00 –       Own Time/Arrangement


Thursday, 24 November 2011

8:30-10:30         SESSION 7:  Action Plan for Developing e-GP

This session will present the main challenges encountered during the planning and Implementation of e-GP systems. The range, timing and sequencing of optimal solutions will also be examined.

Resource Person: Sarah Sadiqa, Director, Business Climate and Int’l Coop, NPPA/LKPP

Moderator:  Blandine Wu, AfDB, Member, MDB e-GP Working Group

Country Presentations

Amulya Kumar Debnath, Bangladesh – CLICK HERE TO DOWNLOAD

Jurminla, Bhutan – CLICK HERE TO DOWNLOAD

Avanindra Kumar Shrestha, Nepal – CLICK HERE TO DOWNLOAD

Qaiser Sohail, Pakistan – CLICK HERE TO DOWNLOAD

Dennis Nacario, Philippines – CLICK HERE TO DOWNLOAD

Eliza Neiwiadomska, EBRD – CLICK HERE TO DOWNLOAD

Q&A

10:30-11:00       Coffee Break

10:00-12:00      SESSION 8:  Role of Development Partners and South-South Cooperation

This session will explore how to best share lessons learned and best practices in connection with e-GP planning and implementation. Particular attention will be paid to the unique role that MDBs and other development partners can play in catalyzing knowledge transfer.  The session will aim to develop a priority list for MDBs to provide financial and technical assistance.

Moderator:  Jesper Pedersen, ADB e-GP Working Group

Ashish Bhateja, World Bank, Chairman, MDB e-GP Working Group

Panelists:

Ashish Bhateja, World Bank, Chairman, MDB e-GP Working Group – CLICK HERE TO DOWNLOAD

Yinguo Huang, Asian Development Bank, Director, Central Operations Services Division2

Galia Ismakova, Asian Development Bank, Member, MDB e-GP Working Group

Caroline Nicholas, UNCITRAL, Member, MDB e-GP Working Group

David Salazar, Inter-American Development Bank, Member, MDB e-GP Working Group

Blandine Wu, African Development Bank, Member, MDB e-GP Working Group

Eliza Neiwiadomska, Principal Counsel, Legal Transition, Program Public Procurement, EBRD

Jonas Rabinovitch, Inter-Regional Adviser, e-Government Branch, Division for Public Administration and Development Management, United Nations Department of Economic and Social Affairs (UNDESA) – CLICK HERE TO DOWNLOAD

Open Forum on Action Plan and Tookit followed by Panel Discussion

12:00-12:20 Closing Session

Agus Rahardjo, Chairman, National Public Procurement Agency

Hamid Sharif, Principal Director, Central Operations Services Office, Asian Development Bank

12:20-12:30           Photo Session

12:30-13:30           Lunch

13:30                   Group Tour/Site Visit